Find and reuse the right moment in your training recordings

Recorded once, rarely found again

A two-hour onboarding session covers twenty topics. The learning platform stores it as one video with a title and a date. When a new hire asks how expense approvals work, the answer is in minute 47 of a session from last spring, and the quickest path is usually to ask a colleague who remembers.

Instructional designers have the reverse problem. Building a new course means reusing good explanations from past sessions, but reviewing old recordings to find them eats the time that should go into design.

How L&D teams manage it today

The practical gap is a searchable working copy of all the source recordings, for the people who build and maintain the training.

• The learning management system. Tracks who completed what, but usually searches titles and descriptions, not what was said inside the video.
• Video platform transcripts. Some hosting platforms transcribe and search inside videos, which works well if every recording lives there and your security team is comfortable with the upload.
• Chapter markers and timestamps in descriptions. Very helpful for learners, and done by hand for each video.

A working library for course builders

Ask, the on-device assistant, can answer “where do we explain the security badge process?” with the recordings and timestamps it used, which is a quick way to check what already exists before scripting something new.

1. Add the folders of recorded sessions, demos and exported webinars to MediaFind on your computer.
2. Add internal product names, system names and acronyms to the names and terms list so transcripts spell them the way your company does.
3. Search by meaning: “how to submit an expense for approval” or “the difference between the two leave policies.” Each result links to its timestamp.
4. Screen demos are searchable by on-screen text, so a menu label, an error message or a slide heading finds the moment a presenter showed it.
5. Use per-file summaries and chapters to skim a long session before deciding what to reuse.

Turn a long session into short refreshers

Cut a found moment out as its own clip, then tidy it in Create, the free built-in editor: trim by editing the transcript to remove silences and filler words, keep only the presenter's voice, add a title card and burn in captions. Render an MP4 and upload it to your learning platform as a short module.

Export transcripts as Word, PDF, SRT or VTT for handouts or captions; SRT and VTT are what most course platforms accept. With Pro, Compose storyboard can take a narration script and fill each beat with matching footage from the library as a first cut, and Auto-Reel ranks the best moments of a long recording.

Internal recordings stay internal

Training material often shows internal systems, customer data on screen or HR policy discussions. MediaFind indexes and searches on your computer with no account and no API key, and a built-in privacy check confirms the core path makes no external connections. That can make it easier to use on material a cloud tool would need a vendor review for, though your own IT policy still decides.

Be honest about the scope: MediaFind is a desktop app for the people doing the searching, not a learner-facing portal or an LMS. It does not track completions or host videos for employees. People who appear in recordings, including anyone asking questions from the audience, should know the session is recorded and how it will be reused.

Frequently asked questions

Can employees search the training library themselves?

MediaFind runs on one computer and is aimed at the people who build and maintain training. Publish finished clips to your learning platform for employees to watch.

Can it search what is shown on screen in software demos?

Yes. On-screen text search finds menu labels, slide titles and error messages that appeared in a recording, and jumps to that moment.

Can I export captions for our course platform?

Yes. Transcripts export as SRT or VTT caption files, and also as Word, PDF or plain text. Transcript export is free.

Does anything get uploaded when we index internal recordings?

No. Transcription, indexing, search and Ask run on your computer. The only network use on the core path is the one-time model download.